Hospitality typically eats 20-35% of event budget. Understanding costs helps you plan smartly without surprises.
Per-Person Cost by Hospitality Type
Coffee & dates only (SAR 25–60/person): short meetings and quick openings.
Coffee break (SAR 80–180/person): coffee, tea, juice, appetizers, small sweets. For 2hr+ conferences.
Full meal (SAR 180–450/person): buffet or seated, 5+ mains, desserts, drinks. For 3hr+ events.
Premium VIP (SAR 500–1500/person): premium dishes, seated service, global cuisines, specialized waiters.
Factors That Increase Cost
1) Event venue (luxury hotel doubles cost). 2) VIP ratio (requires separate menu). 3) Special requirements (halal, vegetarian, allergies).
4) Number of stations (live cooking costs more). 5) Time of day (very early or late hospitality incurs overtime).
Budget-Saving Tips
1) Book 3+ weeks ahead — prices spike 25% for late bookings. 2) Request a unified menu vs. multiple options — saves 15%.
3) Limit premium stations to VIPs only, not everyone. 4) Avoid unnecessary imports — Saudi local products match quality at lower cost.
AOSS Media offers hospitality packages with transparent pricing — no hidden fees. Request a custom quote for your guest count and event type.